Unfortunately, this doesn’t remove any extra spaces between the words and we need to implement a couple Replace Values transformation steps to accomplish this. Right click on the column heading ➜ choose Transform ➜ select Trim. Press the OK button to create the table and the power query editor will open up. Our data didn’t have any column headings, so we’ll leave the My table has headers box unchecked. We can make sure the data range selected is correct and adjust it if needed. This will turn our data into an Excel Table, if it’s not already formatted as one. Select the data and go to the Data tab ➜ press the From Table/Range command. Power Query is all about data transformation, so it should be able to handle this task.
This will leave a single space at the start or end of the data if there were any spaces there. Since there are strings of 5 spaces in our data we will need to press the Replace All button a few times until it can no longer find any double space characters in the data. Make sure the other advanced options selected are Within Sheet and Look in Formulas. We can tell the space characters are in the input areas because the cursor will move to the right each time we press the space bar. We can press the Space bar once on the keyboard. In the Replace with section, we need to add a single space character. We can press the Space bar twice on the keyboard. In the Find what section, we need to add two space characters. You can also use the Ctrl + H keyboard shortcut.īoth will open the Find & Replace menu and we can press the Options button for more advance find and replace options. Then go to the Home tab ➜ Editing section ➜ press the Find & Select button ➜ choose the Replace option from the menu. This will only work for removing extra spaces between words.įirst, we need to select the rage of cells to which we want to remove extra space. The next method will use Excel’s find and replace search feature. Removing Extra Spaces Between Words with Find and Replace TRIM(" Hello World! ") would return “ Hello World!“. TRIM(B2) would return the contents of cell B2 with extra spaces removed. The input can either be a cell reference like B2 or a hardcoded string like ” Hello World! “. The TRIM function has one required input, and this is the text from which we want to trim off excess spaces. It removes all spaces from a text string except for single spaces between words. It trims off any excessive spaces from the data. It does exactly what it sounds like it might do.
The first method we’ll look at is the simplest.Įxtra spaces is such a common problem, that there’s a function to remove (or trim) them. Let’s look at how we can fix all these up! Removing Extra Spaces with the TRIM Function If we had only 2 spaces it could be much harder to spot depending on the font used. In this case it’s obvious, since I’ve added 5 spaces between the words. There are a couple spaces between the words.Here we’ve got both leading and trailing space characters in the data.There are 5 spaces added onto the start.Looks ok, but there are actually 5 spaces added onto the end.This is just a control, to make sure when we apply our fix we don’t break something that’s correct. It’s just “ Hello World!” over and over again but with various extra spaces thrown in. Our Example Data for the Postįor this post, we’ll look at a simple set of data. In this post, we’ll look at a variety of methods to remove these unwanted extra space characters from our data. Now that we know the problem, how can we fix it? It may even have multiple spaces between words that shouldn’t be there. The data may have space characters at the start or at the end. The first time this happened to me, I spent ages trying to find the problem only to discover some of the lookup data had extra space characters attached at the end! But for some unknown reason, a handful of results are errors.
#HOW TO REMOVE DOUBLE SPACING BETWEEN WORDS IN WORD HOW TO#
How to Solve Extra Spacing Problem in MS Word | Remove Extra Space | LeonsBD How to Adjust Line and Paragraph Spacing in Microsoft Word How to Adjust Letter Spacing in Word How to Adjust Line Spacing in Microsoft Word How to Remove All Extra Spaces in between Words (MS Word 03-16) HOW TO ADD 1.It’s something that has happened to me in the past many times.įor some reason, your VLOOKUP‘s are returning an #N/A error and you have no idea why.Įverything looks good and the formula should be working.
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